Purpose of Position: Love the buzz of a great event but prefer the calm, creative work that happens before and after the spotlight? As a Special Events Prep/Post Crew Volunteer, you’ll help bring Hilltop events to life by organizing materials, preparing décor, assembling packets, and making sure every detail is ready for a smooth event day. From creating place cards and sorting supplies to inventorying auction items and helping wrap things up afterward, your behind-the-scenes support is essential to a polished, welcoming experience for guests. This hands-on, flexible role is perfect for someone who enjoys organization, light creativity, teamwork, and knowing their efforts to make the event feel seamless and special.
Basic Requirements
• Completion of volunteer application and interview.
• Successful completion of appropriate screenings Hilltop Non-Residential criminal background check without CAPS or MVR, Trails Child Abuse Registry Screening, and Fingerprinting through Colorado Fingerprinting
• Completes program orientation and position specific training. (Approximately 2 hours)
• Must wear name badge
• Dependable and responsible.
• Maintain participant and donor confidentiality
• Must be at least 18 years old or 14 with parent supervision
• Good listening and communication skills.
• Completes and submits volunteer hours monthly.
• Abide by all Hilltop policies/procedures and Code of Conduct.
Performance Responsibility:
Volunteers may be assigned to one or more of the following support teams based on availability, comfort level, and event needs:
• Event Set-up (20+): Assist with setting up for the event. (Possible tasks include setting up chairs and tables, decorating, placing signage, etc.)
• Check-In & Check-Out Crew (5): Guest list support, name tags, directions, distributing programs and bidder numbers, collecting attendee information
• Guest Greeters/Dictional Coordinators (5): Welcome guests and guide them to seats, tables, and event areas
• Vendor Liaison Team Support vendor coordination, communication, and basic needs throughout the event
- Auction Support Team (10) (Live Auction + Paddle Raiser) Assist with live auction flow, paddle raise support, and runner help as needed
- AV Support Team (1) Assist with basic audiovisual support and troubleshooting as directed
- Catering Support Team (?) Support guest flow, refills, and upkeep of food service stations as needed
- Entertainment Support Team (1) Assist with timing, guest flow, and performer needs as directed
• Program Support Team (2) Help support program flow and timing, speaker coordination, and behind-the-scenes assistance
• Dessert Crew (2) Set up, serve, restock, and clean up dessert station
• Event Parking Crew (3) Help direct guest parking and support smooth arrivals and departures
• Event Breakdown & Clean-Up Crew (20+) Assist with event breakdown, clean-up, packing supplies, and resetting the space at the end
