Purpose of Position: Love the buzz of a great event but prefer the calm, creative work that happens before and after the spotlight? As a Special Events Prep/Post Crew Volunteer, you’ll help bring Hilltop events to life by organizing materials, preparing décor, assembling packets, and making sure every detail is ready for a smooth event day. From creating place cards and sorting supplies to inventorying auction items and helping wrap things up afterward, your behind-the-scenes support is essential to a polished, welcoming experience for guests. This hands-on, flexible role is perfect for someone who enjoys organization, light creativity, teamwork, and knowing their efforts to make the event feel seamless and special.
Current Available Shifts
08/17/2026 - Anytime between 8:00am-3:00pm - Prepare decorations - Assemble small vases with pampas grass, fold and ring napkins
08/21/2026 - 1:00pm-2:00om - Pick Up Honey Guest Gifts - must be willing to drive to designated location and then deliver to Hilltop.
08/24/2026 - Anytime between 8:00am-3:00pm - Prepare guest gifts - Bag honey and stir sticks, tie on thank you notes.
Basic Requirements
• Completion of volunteer application and interview.
• Successful completion of appropriate screenings Hilltop Non-Residential criminal background check without CAPS or MVR, Trails Child Abuse Registry Screening, and Fingerprinting through Colorado Fingerprinting
• Completes program orientation and position specific training. (Approximately 2 hours)
• Must wear name badge
• Dependable and responsible.
• Maintain participant and donor confidentiality
• Must be at least 18 years old
• Good listening and communication skills.
• Completes and submits volunteer hours monthly.
• Abide by all Hilltop policies/procedures and Code of Conduct.
Performance Responsibility:
•Assemble event packets, signage, auction sheets, and table materials
• Create and prepare place cards and name tags
• Organize, label, and inventory donated/auction items
• Sort event supplies into bins by station (check-in, décor, raffle, programs, etc.)
• Assist with event prep checklists and supply tracking
• Prepare centerpieces and simple décor items
• Run event-related errands (pickups, deliveries, last-minute needs)
• Prepare event deliverables (guest gifts, décor, signage, materials)
• Support preparations for event setup and final details (layouts for placing tables/chairs, decorating, signage placement, organizing materials, and helping with the “everything in between” to make the event ready to go)
• Organize event materials post event
