Purpose of Position: Love the buzz of a great event but prefer the calm, creative work that happens before and after the spotlight? As a Special Events Prep/Post Crew Volunteer, you’ll help bring Hilltop events to life by organizing materials, preparing décor, assembling packets, and making sure every detail is ready for a smooth event day. From creating place cards and sorting supplies to inventorying auction items and helping wrap things up afterward, your behind-the-scenes support is essential to a polished, welcoming experience for guests. This hands-on, flexible role is perfect for someone who enjoys organization, light creativity, teamwork, and knowing their efforts to make the event feel seamless and special.
Current Available Shifts
August 28, 2026 - 7:30am - 9:00am - Pick up Volunteer/Staff Food - Must be willing to drive
August 28, 2026 - 9:00am - 1:00 pm - Decorate Barn Area - Set tablecloths, napkins/rings, chargers, table decor, wooden chairs, place guest gifts
August 28, 2026 - 1:00pm - 5:00pm - Decorate Barn Area - Finish table decorations, set up stage decor, sponsor boards, live auction, edu boards
August 29, 2026 - 7:30-9:00am - Pick up Volunteer/Staff Food - Must be willing to drive
August 29, 2026 - 9:00am-2:00pm - Lawn Prep Support - Possible Tasks: Decorate cocktail tent, Decorate registration tent, Decorate dessert tent/after party area
August 29, 2026 - 12pm - 2pm - Signage Placement - Parking Area, 3 piece sponsor board in the barn, bathrooms, top sponsors wooden hanging, registration
August 29, 2026 - 12pm - 2pm - Pick up Pie Shots and Deliver - Must be willing to drive
August 29, 2026 - 3:30pm-8:30pm
- Parking (4 volunteers) - Parking, Dinner, Move Conversation Pits from cocktail area to after-party
- Cocktail Area (3 volunteers) - Help Caterer, Dinner, Begin tearing down cocktail area
August 29, 2026 - 5:00pm - 11:00pm
- Outside and Restroom Tidying - 1 volunteer - (5pm-10pm)
- Barn Support - 11 volunteers - 5:30pm - 11pm
- Dinner Support - 2 volunteers - 5:30pm-7:00pm
- Concierge - 2 volunteers - 5:30-7:00pm
- Auction Prep Support - 1 volunteer - 5:30-7:00
- Auctioneer Support - 5 volunteers - 7:00-8:30pm
- Live Auction Support - 2 volunteers - 7:30-8:00
- Dessert Tent - 2 volunteers - 8:00pm - 10:30pm
Clean up
- Clean up Barn Area - 20 volunteers - 8:30-11:00pm
- Clean up Lawn Area - 20 volunteers - 10:15-12am
Basic Requirements
• Completion of volunteer application and interview.
• Successful completion of appropriate screenings Hilltop Non-Residential criminal background check without CAPS or MVR, Trails Child Abuse Registry Screening, and Fingerprinting through Colorado Fingerprinting
• Completes program orientation and position specific training. (Approximately 2 hours)
• Must wear name badge
• Dependable and responsible.
• Maintain participant and donor confidentiality
• Must be at least 18 years old or 14 with parent supervision
• Good listening and communication skills.
• Completes and submits volunteer hours monthly.
• Abide by all Hilltop policies/procedures and Code of Conduct.
Performance Responsibility:
Volunteers may be assigned to one or more of the following support teams based on availability, comfort level, and event needs:
• Event Set-up (20+): Assist with setting up for the event. (Possible tasks include setting up chairs and tables, decorating, placing signage, etc.)
• Check-In & Check-Out Crew (5): Guest list support, name tags, directions, distributing programs and bidder numbers, collecting attendee information
• Guest Greeters/Dictional Coordinators (5): Welcome guests and guide them to seats, tables, and event areas
• Vendor Liaison Team Support vendor coordination, communication, and basic needs throughout the event
- Auction Support Team (10) (Live Auction + Paddle Raiser) Assist with live auction flow, paddle raise support, and runner help as needed
- AV Support Team (1) Assist with basic audiovisual support and troubleshooting as directed
- Catering Support Team (?) Support guest flow, refills, and upkeep of food service stations as needed
- Entertainment Support Team (1) Assist with timing, guest flow, and performer needs as directed
• Program Support Team (2) Help support program flow and timing, speaker coordination, and behind-the-scenes assistance
• Dessert Crew (2) Set up, serve, restock, and clean up dessert station
• Event Parking Crew (3) Help direct guest parking and support smooth arrivals and departures
• Event Breakdown & Clean-Up Crew (20+) Assist with event breakdown, clean-up, packing supplies, and resetting the space at the end
