Purpose of Position: Love the buzz of a great event but prefer the calm, creative work that happens before and after the spotlight? As a Special Events Prep/Post Crew Volunteer, you’ll help bring Hilltop events to life by organizing materials, preparing décor, assembling packets, and making sure every detail is ready for a smooth event day. From creating place cards and sorting supplies to inventorying auction items and helping wrap things up afterward, your behind-the-scenes support is essential to a polished, welcoming experience for guests. This hands-on, flexible role is perfect for someone who enjoys organization, light creativity, teamwork, and knowing their efforts to make the event feel seamless and special.
Upcoming Special Events
Hilltop Desert Bloom Bash - August 29, 2026
The Hilltop Desert Bloom Bash is an annual fundraising event that brings together community members, partners, and supporters. Guests enjoy an evening of connection through food, live music, and stories of Hilltop's impact. Attendees have the opportunity to support Hilltop's mission and strengthen our community through donations and investments.
Current Available Shifts for the Desert Bloom Bash
August 28, 2026 - 7:30am - 9:00am - Pick up Volunteer/Staff Food - Must be willing to drive
August 28, 2026 - 9:00am - 1:00 pm - Decorate Barn Area - Table Settings (place tablecloths, napkins/rings, chargers, table decor, guest gifts and chairs)
August 28, 2026 - 1:00pm - 5:00pm - Decorate Barn Area - Finish table decorations, set up stage decor, place sponsor boards, live auction materials, education boards, etc
August 29, 2026 - 7:30-9:00am - Pick up Volunteer/Staff Food - Must be willing to drive
August 29, 2026 - 9:00am-2:00pm - Lawn Prep Support - Assist with decorating: cocktail tent, registration tent, dessert tent and after party area
August 29, 2026 - 12pm - 2pm - Signage Placement - Parking Area, intersections near venue, barn, bathrooms, registration area, etc
August 29, 2026 - 12pm - 2pm - Pick up Pie Shots at Palisade Pie Company (Pailsade) and Deliver to Absolute Prestige Ranch (Loma) - Must be willing to drive. Will be compensated for mileage.
August 29, 2026 - 3:30pm-8:30pm
- Parking attendants (4 volunteers) - direct traffic and assist with way finding and then shift to moving conversation pits from cocktail area to after party area.
- Cocktail Area (3 volunteers) - Help caterer / bartended set-up, ensure apps and water are stocked, tidy-up and tear down cocktail area.
August 29, 2026 - 5:00pm - 11:00pm
- Outside and Restroom Tidying - 1 volunteer - (5pm-10pm)
- Barn Support - 11 volunteers - 5:30pm - 11pm
- Dinner Support - 2 volunteers - 5:30pm-7:00pm
- Concierge - 2 volunteers - 5:30-7:00pm
- Auctioneer/Paddle Raise Support - 5 volunteers - 7:00-8:30pm
- Live Auction Raise Support - 2 volunteers - 7:30-8:00
- Dessert Tent - 2 volunteers - 8:00pm - 10:30pm
Clean up
- Clean up Barn Area - 20 volunteers - 8:30-11:00pm
- Clean up Lawn Area - 20 volunteers - 10:15-12am
Basic Requirements
• Completion of volunteer application and interview.
• Successful completion of appropriate screenings Hilltop Non-Residential criminal background check without CAPS or MVR, Trails Child Abuse Registry Screening, and Fingerprinting through Colorado Fingerprinting. If driving, Hilltop Non-Residential criminal background check with MVR and without CAPS, proof of CO Driver License and proof of Auto Insurance.
• Completes program orientation and position specific training. (Approximately 2 hours)
• Must wear name badge
• Dependable and responsible.
• Maintain participant and donor confidentiality
• Must be at least 18 years old or 14 with parent supervision
• Good listening and communication skills.
• Completes and submits volunteer hours monthly.
• Abide by all Hilltop policies/procedures and Code of Conduct.
Performance Responsibility:
Volunteers may be assigned to one or more of the following support teams based on availability, comfort level, and event needs:
- Event Set-up (20+): Assist with setting up for the event. (Possible tasks include setting up chairs and tables, decorating and setting up cocktail, dessert and entertainment tents,placing signage, etc)
- Event Parking Crew (3) Help direct guest parking and support smooth arrivals and departures
- Catering Support Team (?) Support guest flow, refills, and upkeep of food service stations as needed
- Check-In & Check-Out Crew (5): Guest list support, name tags, directions, distributing programs and paddle numbers, collecting attendee information
- Guest Greeters/Directional Coordinators (5): Welcome guests and guide them to seats, tables, and event areas. Distribute programs and paddle numbers.
- Paddle Raise and Live Auction Support Team (10) Assist with live auction flow, paddle raise support, and runner help as needed
- Dessert Crew (2) Set up, serve, restock, and clean up dessert station
- Event Breakdown & Clean-Up Crew (20+) Assist with event breakdown, clean-up, packing supplies, and resetting the space at the end
